Administrative Assistant ED Residency Program

Open Date 9/12/2017
Division Reading Hospital

The Residency Program Assistant is responsible for assisting the Residency Program Coordinator and Faculty within the Department of Emergency Medicine and under general direction, assists in the coordination of the residency program in compliance with the Accreditation Council for Graduation Medical Education (ACGME) guidelines; processes registrations; coordinates the resident application and evaluation process; creates and maintains databases; compiles and distributes various schedules; provides administrative support.

Provides administrative coordination to Residency Coordinator to include organizing program calendar, scheduling meetings, attending meetings as required and collecting various committee meeting minutes and related project materials, drafting correspondence, taking and responding to phone messages and organizing email messages.

Provides general administrative support (i.e. makes copies, files documents and sends/receives faxes).

Assists Residency Coordinator in completing administrative paperwork for the residency program, including Resident Data Sheets, entering Resident schedules/lectures/recording attendance in New Innovations.

Coordinate Emergency Medicine Department meetings and events. Schedule and prepare meeting room and create agenda for monthly meetings, take minutes, set-up AV equipment, catering.

Track status of resident's licensures, certifications and communicates updates to HR Office and GME.

Assists with preparation of recruiting activities applicant folder prep; interview day room set-up by 8am; breakfast & lunch catering requirements: Assists with arranging and executing Resident exam days.

Assists with set-up/breakdown on Thursday didactics including AV set-up and catering.

Assists Residency Coordinator with other residency program duties as needed.

Track Resident work hours and enters timesheets into kronos.
Position Requirements High School Diploma or GED (Required)
Associate Degree (Preferred)
Experience as an Administrative Assistance (Preferred)
Experience in GME setting (Preferred)
Full-Time/Part-Time Full-Time
Special Notes
About the Organization Tower Health is a strong, regional, integrated healthcare provider/payer system offering leading-edge, compassionate healthcare and wellness services to a population of 2.5 million people. Together, our six hospitals and other entities provide a full range of medical care from prevention, screenings & education; to the latest clinical services and surgeries available; to rehabilitation. We offer wellness programs & public health services that ensure our communities are the healthiest they can be. Our caring, highly trained physicians and staff are committed to patient safety and patient satisfaction.
With more than 11,000 team members, Tower Health includes Reading Hospital, a teaching hospital based in West Reading; Brandywine Hospital in Coatesville; Chestnut Hill Hospital, a teaching hospital in Philadelphia; Jennersville Hospital in West Grove; Phoenixville Hospital in Phoenixville; and Pottstown Hospital in Pottstown. We also operate Reading Hospital Rehabilitation at Wyomissing & Reading Hospital School of Health Sciences, & we have comprehensive physicians network.

Collaboration across Tower Health enables our hospitals, providers, leadership & staff to leverage best practices across the health system. Our patients benefit from access to a broad range of services, all here in our region. Our hospitals have received national recognition for advanced care in areas such as neurosurgery & stroke, cardiac & vascular surgery, trauma, hematology & oncology. Reading HealthPlex, which opened at Reading Hospital in October 2016, combines state-of-the-art technology and world-class design to make the HealthPlex one of the most sophisticated surgical centers & inpatient facilities in the region.
At Tower Health, we have a rich history of providing high-quality, cost-effective care in the communities we serve. As the healthcare industry continues to change, one thing remains steadfast: Tower Health's
Hours Bi-Weekly 80

Reading Shift Day